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All forms should be completed in a timely manner. TCESC forms are designed to be as self-explanatory as possible. 

Downloading Tips:
The interactive forms are in Microsoft Word. To download a form right click on the link and select Save Target As. If you are using interactive forms make sure that you tab out of the last cell in order for the forms to calculate properly.
The PDF forms require Adobe Acrobat Reader.  If the form does not automatically open click here to install Acrobat Reader on your machine.

Treasurer's Office Forms

TCESC Employee Time Sheet Hourly or daily employees complete a pay period report every two weeks. The completed pay period report is submitted to and approved by the program supervisor. The report must be on file with the treasurer's office no later than noon Friday the week preceding payday. Employee Time Sheets may be faxed. Reports that are late will result in a delay in issuing the paycheck! 
TCESC Substitute Time Sheet Substitutes complete a pay period report every two weeks. The completed pay period report is submitted to and approved by the program supervisor. The report must be on file with the treasurer's office no later than noon Friday the week preceding payday. Substitute Time Sheets may be faxed. Reports that are late will result in a delay in issuing the paycheck.
TCESC Substitute Stipend Request Classroom Assistants use this form to request a stipend for assuming lesson plan responsibility when there is not a teacher or substitute teacher in the classroom.
Monthly Mileage Report Routine mileage is that which occurs as a part of daily service to school districts. This form should be used for professional meeting mileage when mileage is the only cost associated with attending a professional meeting. Mileage rates appear in both association agreements.
Crowdfunding & Fundraising Approval Submit to the department supervisor before beginning any fundraising or crowdfunding. Upon approval, a copy of the budget form will be returned to the teacher, who may then begin the process.
Pay In Form Used when depositing money to an account as a result of a fundraiser, registration, fees, donations, sales, etc.
Supervisor's Staff Development Report Use by supervisors to report their staff development days.
TCESC PO Request Submit to immediate supervisor for signature before a PO can be generated by the secretary.
TCESC Refund Form Used for deposit refunds. Submit two copies of this form to the treasurer's office.
Transfer of Funds Form Used to transfer funds from one short code to another.

Leave Forms

Request for Short Term Professional Leave. Used when an employee is attending a conference, seminar or some type of professional development opportunity. 
Request for Parental Leave & Extended Sick Leave Employees should consult their collective bargaining agreement regarding timelines and other necessary requirements before submitting this form.
Request for Extended Leave of Absence Without Pay Employees should consult their association agreement for additional details.
Physician’s Medical Statement & Release to Work Statement Employees requesting extended sick leave, FMLA or leaves without pay for medical reasons must follow the instructions on this sheet for submitting a physician's statement to the human resources department.
Assault/Battery Leave Application This form must be accompanied by an Accident/Battery Report and a Physician's Medical Statement.


Report of Stolen/Damaged Equipment or Supplies Completed when any equipment and/or supplies owned by TCESC are damaged, stolen or suspected of being stolen. The theft of any item valued at more than $250 requires a police report. The report must be submitted to the Treasurer's Office within 24 hours of the reported theft or damage.
Employee Accident/Battery Reports  Complete and submit to the TCESC Human Resources Department within 24 hours of the accident. Employees should reference their association agreements for specific details regarding leaves as a result of battery or assault.
Student Accident Report A classroom teacher should complete this form and forward it to the supervisor if a student is injured or involved in an accident.  
Incident or Threat Report  The report must be completed within 24 hours of the incident/threat.  The report is confidential and will not be released without permission from TCESC.

Other Forms

Request for Transfer in Assignment Form An employee requesting a change in assignment within his/her job classification must complete and submit this form to Human Resources. 
Grievance Form The Grievance form should be used by a grievant, group of grievants, or association, when there is an alleged violation, misinterpretation or misapplication of the collective bargaining agreement.
Staff Network and Internet Acceptable Use and Safety Agreement must be signed by all employees to apply for an account on the network, email,  and internet use. 
Copyright Policy Form must be signed by anyone who creates work that will be posted on the TCESC webpage. 
Employee Emergency Information Form Used to contact your family, physicians and others in the event of an emergency. 
Authority to Release Medical Records Information Form Used to voluntarily authorize the use and disclosure of medical records.
Request for Extended Service Form Used for a school district to request additional time within a school year. 
Courier Work Order Forms Used for all non-routine requests for courier service. .
Sales Tax Exemption for Computer Equipment  In Ohio, there is legislation providing an exemption from sales tax for teachers when they purchase computer equipment under certain circumstances. Please note hat this exemption only covers computer equipment (hardware). It does not cover separately sold software or computer supplies such as paper, ink, toner, etc.

Certified Staff Forms

Request for Movement on the Salary Schedule must be submitted, with original transcripts, by September 15 of the school year in which the individual is making the request.
College Tuition Reimbursement  Must be submitted for pre-approval  before the coursework is taken. 
Application for Certified Continuing Contract  must be submitted by October 1 of the school year in which an individual is making application for a continuing contract.
Request for IEP Stipend for Teachers requires preapproval by the program supervisor. 
Speech Language Pathologist Request for IEP Stipend requires preapproval by the program supervisor. 

Classified Staff Forms

Sick Leave Bank Application This form is to be used for classified personnel who wish to apply to the sick leave bank.

Employee Work Calendars

General Calendar (Lilac) used by employees who work longer than a standard school year calendar.
Teacher Calendar (Yellow) used by TCESC teachers.
Assistant Calendar (Green) used by TCESC classroom assistants.
Classified Calendar (Pink) used by TCESC employees who work a contract that exceeds 9 months but is less than 260 days.
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6000 Youngstown Warren Rd.  Niles, OH  44446-4603
Phone: 330.505.2800  Fax: 330.505.2814
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